Welcome to the exhibitor information page. Please check back regularly for updates.
- Important Dates
- Exhibit Schedule
- Display Information
- Shipping
- Wired Internet Connection
- Ordering Display Graphics
- Renting Monitors
- Exhibit Map
Important Dates
- 31 August 2023: Deadline for Elite and Premium sponsors to submit sponsored talks
- 15 September 2023: Conference app opens for sponsors to update their company profiles
- 28 September 2023: Deadline for ordering display signage using this form
- 28 September 2023: Deadline for ordering monitor rental using this form
- 1 October 2023: Deadline for finalizing company profiles in the mobile app - profiles become visible to attendees on 2 October
- 13 October 2023: Earliest date that shipments may arrive at the Forum
Conference Mobile App
The conference app will include a company profile for each sponsor. Sponsors may add extra, optional content to their app profiles. To learn more, please click on the image below to access the EclipseCon 2023 Sponsor Guide.
Exhibit Schedule
Setup and Teardown
- Exhibitor Setup: Tuesday, 17 October, 8:00 - 11:30
- Exhibitor Teardown: Thursday, 19 October, 14:00 - 15:30
All shipments must be picked up by 17:00
Exhibit Area Hours
- Tuesday, 17 October: 12:00 - 19:00 (including reception)
- Wednesday, 18 October: 10:00 - 19:00 (including reception)
- Thursday, 19 October: 10:30 - 14:00
Display Information
The standard tabletop display includes a table (187.5 cm x 80 cm) and a pin board, plus wired Internet, power, and two chairs.
- For setups A and D, the area of the pin board visible above the table is 118.5 cm wide x 116 cm high. (See photos.)
- For setup B, the full area of the pin board is 118.5 cm wide x 145.5 cm high. (See photo.)
- Exhibitors may choose a high round table with stools in place of the standard table and chairs. The high round tables are 80 cm in diameter.
- Approximate sizes of display area: Elite and Premium: 305 cm x 244 cm; Basic: 244 cm x 152 cm.
Click on thumbnails to see full-size images.
Sponsors are welcome to bring their own display if it fits within their assigned space; please contact us if you are bringing your own. Some display areas include extra space for monitor stands, signs, literature racks, etc. The display areas vary in size, so please contact us to make sure that items you want to bring will fit in your area.
Wired Internet Connection
All sponsor booths will be equipped with a wired Internet connection at no extra cost.
Shipping
- Please use the address below when shipping to the Forum
- Note that shipments must NOT arrive BEFORE Friday, 13 October, 2023
- Sponsors must arrange for their own return shipping
Forum am Schlosspark
Bühneneingang / Hallenmeister
EclipseCon 2023
Your Company Name
Stuttgarter Str. 33
71638 Ludwigsburg
Germany
Ordering Display Graphics
You may bring your own signs for your display, or you may order them from our local Ludwigsburg graphics supplier, FORMENformen, contact person Brigitte Braun. NEW this year: please use this form to order graphics.
Pin Board Poster A
As seen on the order form, Poster A is for booth setups A and D, where a rectangular table is placed in front of the pin board.
- The sign covers the area of the pin board above the table
- 118 wide x 116 cm high, 180g/qm paper, full color
- Price (including VAT) is €91,63 paid directly to FORMENformen)
Pin Board Poster B
As seen on the order form, Poster B is for booth setup B, where the pin board is in full view.
- The sign covers the entire front of the pin board
- 118 wide x 145.5 cm high, 180g/qm paper, full color
- Price (including VAT) is €110 paid directly to FORMENformen)
Please Note
- Prices are for signs made from image file prepared by sponsor and emailed to FORMENformen
- Deadline to order at these prices is 28 September; payment is due by 8 October, directly to FORMENformen - Note that payment MUST be received before the sign will be produced
- Signs will be delivered to the Forum before sponsor setup on Tuesday morning, 17 October
- To order, please fill out this form (Brigitte at FORMENformen will contact you about the next steps after you complete the form)
- Orders after 28 September may be possible for an extra fee; please email Brigitte at FORMENformen at mail@formenformen.com to ask about late orders
- FORMENformen is offering extra services, such as graphic design, signs in custom sizes, upgraded paper, etc; if you would like these services, please use the checkbox on this form (Brigitte at FORMENformen will contact you about the next steps after you complete the form)
Renting Monitors
FORMENformen is also offering a monitor rental package. Cost of the rental package is €450 plus VAT (€535,50 paid directly to FORMENformen).
- Sony 40" monitor, full HD 1080 (VGA, FBAS, S-Video, HDMI)
- Speakers
- Audipack Series 700 floor stand
- Deadline to order at this price is 28 September; payment is due by 8 October, directly to FORMENformen
- Monitors will be delivered to the Forum by Tuesday morning, 17 October
- To order, please fill out this form (Brigitte at FORMENformen will contact you about the next steps after you complete the form)
Miscellaneous
Please be aware that we do not provide security in the Exhibit Areas, and the Eclipse Foundation and the Forum are not responsible for lost or stolen items.
Exhibitor Location Map
Click the map to zoom in.
