Welcome to the Submission FAQs.
Thank you for taking the time to consider presenting at EclipseCon Europe / OSGi Community Event. Your submissions make up the heart and soul of our conferences, and we look forward to reading your proposals.
Please be sure to read the Call for Papers page as well as these FAQs.
IMPORTANT: If submitting a tutorial, be sure to read the Tutorial Information page.
When is the submission deadline?
The last day for proposals to be submitted is July 15, 2019. If you want to be considered as an Early Bird Selection, the last day to submit is July 1, 2019.
What is an Early Bird selection?
Before the submission deadline, the program committee will pre-select a short list of their favorite talks and publish these on the conference website. You'll get early notification that your talk is accepted, and some special publicity that will generate interest in your session. If you want to be considered, submit your talk by July 1, 2019.
Are speakers compensated for speaking?
Speaking at our events gives you exposure to an audience of highly skilled developers and other software professionals from around the world. For the hard cash type of compensation, each standard talk earns one free pass, see this section of the Speaker FAQs.
Who is choosing the program?
The program committee, made up of volunteers from the Eclipse community, chooses the program.
When will I know if my talk has been accepted?
Accept/decline notices are expected to go out in late August. The program will be published on the website shortly after that.
How do I submit a talk?
You must have an eclipse.org account before you can submit a talk. If you already have an eclipse.org account, log in using those credentials.
If you need to create a new account, follow these steps to create and activate your account:
- Click on the "Create account" link at the top of the conference home page, and follow the instructions to create your account
- Look for an email with instructions on activating your account, and follow those
- After your account is activated, use the same credentials to log in to the conference website via the "Log in" link at the top of the page; this will activate the account on the conference website
- Note that this account may also be used on the eclipse.org website (for the Forums, for Bugzilla, for the wiki, etc.)
- If you need to reset your password, go to the account login page and follow the instructions there
- Please note that your personal information (photo, bio, organization) is added or updated via the eclipse.org account user interface; this is not done on the conference website
- If you are still having trouble, email the webmasters
All of the information entered on the submission form will be visible on your submission page on the website. If your talk is accepted and becomes part of the program, only the Title, Speaker(s), and Track are visible in the conference printed schedule. In the online schedule on the website, only the Title, Speaker(s), and Track are visible, but clicking on the talk takes the user to the submission page.
To complete the submission form:
- Enter a short, descriptive, and catchy Session Title
- Choose the Track (see track descriptions here)
- Choose the Session Type: Standard (35-minute presentation) or Tutorial (three-hour hands-on workshop)
- Choose the Experience Level at which your session is aimed
- List the Attendee Pre-requisites
- Enter the Speaker name(s)
- Fill in the Speaking Experiences and Speaking References fields; this information is mainly to help the program committee evaluate your speaking skills
- Fill in the Objective of the Presentation field; this information is mainly to help the program committee evaluate your submission
- Choose the Experience Level (Beginner, Intermediate, or Advanced)
- Before writing the Description, read the advice below on increasing your chances of being accepted
- Enter Tags (your choice) to help describe the content (modeling, devops, "success story", etc.)
- If you have the slides for your presentation, you may use the Slides field to upload the file. You can also add a link to the file in your Description if you prefer. Slides and links may also be added later.
Please note that the submission system does not send an auto-email to confirm that your talk was successfully submitted. To verify that your talk is in the system, use the filters on the list of submissions page to locate it. If you don't find it, please send email to email@example.com.
How can I change the speakers on my talk?
You may edit your submission and change who is designated as a presenter on your talk up until the submission deadline on July 15. After a talk has been accepted, you must email us at firstname.lastname@example.org if you want to change the presenter on a talk.
How do I tell if someone comments on my talk?
The submission system will send you an auto-email if someone comments on your submission.
What can I do to increase my chances of being accepted?
- Choose the Session Type, Track, Experience Level, and Tags carefully – try to get it right the first time.
- If you receive an email from a program committee member, respond promptly.
- Be prepared to work with the program committee to modify your talk to fit into the program; this can mean changing the abstract, combining it, etc.
- Take time to write a good Session Title – descriptive, yet short and interesting.
- The bar is higher for tutorials, and there are some specific requirements. If submitting a tutorial, be sure to read the Tutorial Information page.
- And above all, make sure your Description is good – if your Session Title is longer than your Description, you have more work to do. All Descriptions should indicate
- What you are presenting
- Why it is important
- What someone can expect to take away from the presentation
- What makes your presentation unique
What are some useful tips to know before submitting?
After each conference we survey the attendees, and they have been consistent and clear about how to improve our technical talks. You will have a better chance of being selected as a speaker if you do the following:
- Tell your story. Technical deep dives are interesting. But so is your experience! What have you been doing? How have you combined the various Eclipse technologies? Did everything work well? What have been the problems and how did you solve them?
- Provide your presentation materials ahead of time. Either upload a file with your submission, or choose a file-sharing site for your materials and add the URL to your Description. Providing advance materials is a great advertisement for your talk and increases attendee interest in your presentation. It helps the attendees pre-select sessions, providing you with an audience that is already interested in your topic.
- Be clear about requirements and expectations. Should attendees have software pre-installed? Should they know how to use a particular plug-in in order to get the most benefit from your session? Should they be proficient in a certain technology? For Tutorials, this type of information is required.
- Provide detail about your talk. Have you given this talk before? If so, where and when? Will your talk include a demo? Hands-on exercises? Singing and dancing?
- Get organized before your talk. This is especially true – and required – for Tutorials. Instead of spending the first thirty minutes helping attendees install software from a USB drive, use your Description to tell attendees how to prepare for the session, and provide a link to items they should download ahead of time. Then you and your audience can get to the interesting stuff right away.
- Upload a photo and bio with your account. Use the bio to explain why your experience, knowledge, and presentation skills will help make your talk worthwhile.
Choosing a good Session Title can be tricky. Your title should be short, descriptive, and catchy. If you want people to attend your talk, work on the title! Here's a simple test: If you are faced with choosing between the following two talks, which one would you choose? Pimp My Editor or Improving the Visual and Functional Attributes of the Eclipse Editor Through the Addition of Compelling Visual Communication Elements?
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