Information for Exhibitors

Welcome to the sponsor information page. Please check back regularly for updates.

Important Dates

  • 30 August 2019: Deadline for Elite and Premium sponsors to submit a sponsored talk
  • 6 September 2019: Deadline for materials for printed program
  • 4 October 2019: Deadline for ordering display signage
  • 10 October 2019: Deadline for ordering monitor rental and wired line
  • 18 October 2019: Earliest date that shipments may arrive at the Forum

Exhibit Schedule (subject to change)

  • Tuesday, 22 October: 9:00 - 11:30 Exhibitor setup
  • Tuesday, 22 October: 12:00 - 18:30 Exhibit hours (including Stammtisch)
  • Wednesday, 23 October: 10:15 - 19:00 Exhibit hours (including reception)
  • Thursday, 24 October: 10:15 - 13:30 Exhibit hours
  • Thursday, 24 October: 13:30 - 15:00 Exhibitor teardown

Display Information

The standard tabletop display includes a table (187.5 cm x 80 cm) and a pin board, plus WiFi, power, and two chairs. The area of the pin board visible above the table is 118.5 cm wide x 116 cm high. (See Booth A photo below for an example of the standard setup.)

Approximate sizes of display area: Elite and Premium: 305 cm x 244 cm; Basic: 244 cm x 152 cm.

Click on thumbnails to see full-size images.

Booth A
booth photo A
Booth B
booth photo B
Booth C
booth photo C
Booth D
booth photo D

Sponsors are welcome to bring their own display if it fits within their assigned space; please contact us if you are bringing your own. Some display areas include extra space for monitor stands, signs, literature racks, etc. The display areas vary in size, so please contact us to make sure that items you want to bring will fit in your area.

Wired Internet Connection

NEW THIS YEAR! All sponsor booths will be equipped with a wired Internet connection at no extra cost.


  • Please use the  address below when shipping to the Forum
  • Note that shipments must NOT arrive BEFORE Friday, 18 October
  • Sponsors must arrange for their own return shipping

Forum am Schlosspark
Bühneneingang / Hallenmeister
EclipseCon Europe 2019
Your Company Name
Stuttgarter Str. 33
71638 Ludwigsburg

Ordering Display Graphics

You may bring your own signs for your display, or you may order them from our local Ludwigsburg graphics supplier, FORMENformen, contact person Brigitte Braun.

Standard sign for the pin board is €70 plus VAT (€83.30, paid directly to FORMENformen).

  • 118 wide x 116 cm high, 180g/qm paper, full color
  • Price is for sign made from image file prepared by sponsor and emailed to FORMENformen
  • Deadline to order at this price is 5 October; payment is due by 23 October, directly to FORMENformen
  • Signs will be delivered to the Forum before sponsor setup on Tuesday morning, 23 October
  • To order, email Brigitte at FORMENformen,
  • Orders after 4 October may be possible for an extra fee; please email Brigitte at FORMENformen at to ask about late orders

FORMENformen is offering extra services, such as graphic design, signs in custom sizes, upgraded paper, etc. Please email Brigitte at FORMENformen at to ask about these options.

Renting Monitors

Please note: prices below are from 2018. We will have updated prices on or before September 1, 2019.

FORMENformen is also offering a monitor rental package. Cost of the rental package is €450 plus VAT (€535.50, paid directly to FORMENformen).

  • Sony 40" monitor, full HD 1080 (VGA, FBAS, S-Video, HDMI)
  • Speakers
  • Audipack Series 700 floor stand
  • Deadline to order at this price is 10 October; payment is due by 22 October, directly to FORMENformen
  • Monitors will be delivered to the Forum on Tuesday morning, 22 October, and picked up on Thursday afternoon, 24 October
  • To order, email Brigitte at FORMENformen,


Please be aware that we do not provide security in the Exhibit Areas, and the Eclipse Foundation and the Forum are not responsible for lost or stolen items.

Exhibitor Location Map

Click on the map to zoom in.

Sponsorship Map


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