Sponsor Prospectus

Fri, 2014-08-29 13:21

Welcome to the sponsor prospectus page.

EclipseCon is a premium technology conference with a vibrant and welcoming atmosphere. It is a four-day annual conference involving companies and individuals producing and using Eclipse technology. The conference includes a day of tutorials followed by three days of sessions, evening birds of a feather gatherings (BoFs), summits, hackathons, receptions, exhibits, and more.

  Smartbear photo

Each year EclipseCon offers an opportunity for companies to play a sponsorship role. The specific sponsorship packages are listed below, and include a combination of exhibiting, advertising, speaking opportunities, free conference passes, and more.

The exhibit space in Reston is centrally located within the main traffic flow for the conference. Breaks and casual reception food are served in the exhibit area.

Exhibits are tabletops, and sponsors are encouraged to use the exhibit area to demonstrate new products, showcase their capabilities, and to generally drive lead generation and market presence.

Contact us at sponsors@eclipsecon.org for specific details regarding the exhibit hall layout, services provided, and other questions.

Fact Sheet

  • Monday, March 7 to Thursday, March 10, 2016
  • Twelfth annual EclipseCon North America conference
  • A full day of tutorials on Monday
  • Three days of technical sessions, including keynotes, talks, and more on Tuesday - Thursday
  • Evening social gatherings and group activities (receptions, hackathons, BoFs)
  • Exhibits located in high-traffic areas
  • Breaks, desserts, and receptions served in exhibit area

Conference Venue

EclipseCon 2016 will be at the Hyatt Regency in Reston, Virginia (the site of EclipseCon NA 2012). The Hyatt is a four-diamond property, located in the heart of Reston Town Center, a lively complex of restaurants and shops. The major attractions of Washington, D.C. are thirty minutes away via the new Wiehle-Reston East stop on the Washington Metro Silver Line, and Dulles International Airport (IAD) is ten minutes away via the free Hyatt shuttle.

Demographics

  Paul photo

Each year, a significant number of conference attendees are leaders within the Eclipse community. As a result, the conference offers both a way to influence the Eclipse platform, and opportunities to learn more about it. The 2015 conference had approximately 600 attendees and included a co-location with FOSS4G NA.

The typical EclipseCon attendee is an experienced software developer or architect. Typically, about 40% of EclipseCon attendees are in a leadership position, and more than 75% of the attendees are actively involved in organizations, either building commercial software or developing internal applications for their organizations.

Packages and Pricing

Sponsorships are not limited to the packages below! We are eager to help customize a sponsorship that gives your company the highest value and adds to the attendee experience. Please contact us at sponsors@eclipsecon.org for more information.

  • Sponsorship Comparison Chart
    Gold Silver Bronze IoT Summit
    All Access passes 4 2 1 1
    Exhibits Only passes 4 2 1
    Reserved speaking slot 1
    Discount on add-ons 50% 25%
    Logo and company description on website
    Booth in exhibit area
    Banner and literature in summit room
    Sponsored BoF
    Social Media Presence
    A link to your site from an Eclipse Foundation channel (Twitter, Facebook, LinkedIn, Google+)
    Two channels One channel
    30-day ad on eclipse.org
    (Ad runs before conference and is subject to availability)
    Price $14,500 alumni & members
    $19,500 others
    $7,500 alumni & members
    $9,500 others
    $5,000 alumni & members
    $6,000 others
    $3,000
  • Gold Sponsor Package
    • Four All Access conference passes
    • Four Exhibits Only conference passes
    • Reserved slot in program for sponsored content (until January 31, 2016)
    • 50% discount on price of Add-on Options (see below)
    • Logo on printed agenda
    • Prominent display of logo on website
    • Company description on website
    • Premium location for tabletop booth in exhibit area
    • Opportunity to organize a sponsored BoF
    • Opportunity to host an onsite reception
    • Link to your site on two Eclipse Foundation social media channels
    • 30-day ad on eclipse.org (runs before conference; subject to availability)
    • Price: members and alumni, $14,500; others, $19,500
  • Silver Sponsor Package
    • Two All Access conference passes
    • Two Exhibits Only conference passes
    • 25% discount on price of Add-on Options (see below)
    • Logo and company description on website
    • Tabletop booth in exhibit area
    • Opportunity to organize a sponsored BoF
    • Link to your site on one Eclipse Foundation social media channels
    • Price: members and alumni, $7,500; others, $9,500
  • Bronze Sponsor Package
    • One All Access conference pass
    • One Exhibits Only conference pass
    • Logo and company description on website
    • Tabletop booth in exhibit area
    • Price: members and alumni, $5,000; others, $6,000
  • IoT Summit Package
    • One All Access conference pass
    • Logo and company description on website
    • Roll-up banner in summit room
    • Literature displayed in summit room (display area may be shared with other sponsors)
    • Price: $3,000
  • Media Sponsor Package

    Media sponsors help us promote the conference in exchange for the benefits below. Please contact us at sponsors@eclipsecon.org if you would like to be a media sponsor. Note that acceptance as a media sponsor is contingent on our evaluation of your advertising/promotion plan and our determination that there is sufficient value to both parties.

    • Logo on website
    • For print media, opportunity to display materials or provide materials to attendees

Special Sponsorships

This list is just a starting point – if you have other ideas, or want to work with us to find a creative way for your company to increase its presence and support this unique event, please contact us at sponsors@eclipsecon.org.

  • Daily Agenda sponsor — your ad on each handout distributed daily to attendees: $2,000 per day, or $5,000 for all four days (deadline to sign is February 15, 2016)
  • Exclusive lanyard sponsor — your company's logo on every attendee!: $5,000 (deadline to sign is January 31, 2016)
  • Recording sponsor — your logo displayed on the starting thumbnail for all conference video recordings distributed via YouTube: $3,000 (deadline to sign is January 31, 2016)

Add-On Options

Sirius photo

These add-ons are discounted by 50% for Gold sponsors and by 25% for Silver sponsors.

  • Exclusive reception sponsor (includes prominent signage display at reception; two available): $4,000
  • Exclusive lunch sponsor (includes prominent signage display at lunch; four available): $3,000

How to Sign Up

After reviewing this prospectus, download the sponsor agreement. If you have any questions, please contact us.

Important Dates

  • Gold sponsor deadline for submitting a sponsored talk: January 31, 2016
  • Gold sponsor deadline for requesting a hosted reception: January 31, 2016
  • Gold and Silver sponsor deadline for submitting a sponsored BoF: January 31, 2016
  • Gold sponsor deadline for submitting logo for the printed agenda: February 15, 2016

Exhibitor Location Map

Click on map for larger image of floor plan.

map

Exhibitor Information

Booth Space Dimensions
  • Booths 1 - 6 and 10 - 15 are 8 feet wide x 5 feet deep
  • Booths 7 - 9 and 16 - 18 are 8 feet wide x 3 feet deep
Booth Package Options

Exhibitors may choose from these standard booth options:

 

Option A
one (1) rectangular table,
96" w x 30" h x 24" deep,
with two (2) chairs

booth A
 
 
 

Option B
one (1) rectangular table,
96" w x 42" h x 24" deep,
with two (2) stools

booth B
 
 
 

Option C
one (1) round table,
36" diameter x 30" h,
with two (2) chairs

booth C
 
 
 

Option D
one (1) round table,
36" diameter x 42" h,
with two (2) stools

booth D
 
Exhibit Area Hours
  • Monday March 7: 16:00 - 18:00 (including Happy Hour, 16:00 - 17:00)
  • Tuesday March 8: 10:30 - 19:00 (including Exhibitors Reception, 18:00 - 19:00)
  • Wednesday March 9: 10:00 - 16:15
Setup and Teardown
  • Exhibitor Setup: Monday March 7: 13:30 - 15:45
  • Exhibitor Teardown: Wednesday March 9: 16:15 - 18:00
    Earliest time for freight pickup is 16:30; show floor must be clear by 18:00
Deadlines
  • January 31, 2016: deadline for sponsored talk submission
  • January 31, 2016: deadline for choosing exclusive lanyard sponsorship
  • February 15, 2016: deadline to submit your booth package option
Exhibitor Kit and Order Forms
  • Click here to download the exhibitor kit as a pdf file.
  • Click here to download the AV order form as a pdf file.
  • Click here to download the Internet wired line order form as a pdf file.
Additional Information
  • Sponsored speaking slots are standard length (35 minutes)
  • All add-on options are subject to availability
  • All exhibitor locations are subject to availability
  • The exhibitor location map is approximate and the map is not to scale
  • All Access passes allow individuals to attend all sessions, keynotes, meals, receptions, and activities
  • Exhibits Only passes allow individuals to be present in the exhibit area, sponsored presentations, and receptions; sponsors with Exhibits Only passes may also attend lunch