Registration FAQs

Wed, 2013-09-18 18:11

Welcome to the EclipseCon 2014 Registration FAQs.

If you have a question that isn't answered below, please email us. The FAQs will be updated regularly, so please check back occasionally for new information.

How do I register?

The simple answer is that you click on the "Register Now" button on the Registration page. Please read the information on that page before registering, especially the part about discounts. For details about each type of discount, please read the section that corresponds to your discount on this FAQs page.

Once you have clicked on the button and have accessed the registration form, enter your email address, select a registrant type, select a discount code (if applicable), and then follow the prompts. Please note: we updated our registration system recently. If you registered for either EclipseCon 2013 in Boston, EclipseCon France 2013 in Toulouse, or EclipseCon Europe 2013 in Ludwigsburg you do NOT need to create a new account for the registration system; you already have one. If you didn't register for either of these conferences, we're sorry you weren't there because they were great -- and you will need to create a new account for the registration system."

The registrant type All Access Pass provides access to everything at the conference. The registrant type Exhibits Only provides access to the exhibit area, to sponsored talks, and to conference receptions. It does not include access to tutorials, regular talks, keynotes, or lunches.

What are the registration fees?

Registration fees vary; please see our fee table on the Registration page.

Do I need to pre-register for the sessions I want to attend?

Yes and no!

The "yes" part: pre-registration is required for all tutorials, which are held on Monday, March 17. There is no extra cost for tutorials, but space is limited and pre-registration is necessary. Registration for tutorials will open after the program is announced. If you register before then, you may add a tutorial later – we'll send out a notice to remind you. The disclaimer: Pre-registration does not guarantee a reserved seat in a tutorial, but it does help us schedule the more popular sessions into the bigger rooms.

The "no" part: for the technical sessions on Tuesday, Wednesday and Thursday, no pre-registration is required.

  • All tutorials are on Monday, March 17
  • Morning tutorials are 9am - 12pm
  • Afternoon tutorials are 1pm - 4pm
  • Please sign up for no more than one morning and one afternoon tutorial
  • If registration is closed for a tutorial, you may still choose it and be added to a waiting list
  • There is no extra fee for tutorials
  • You do not need to pre-register for any of the sessions on Wednesday or Thursday

What payment methods can I use?

EclipseCon accepts payments via credit card (Visa, MasterCard, Discover or American Express), Visa debit card, Mastercard debit card or via wire transfer.

What currency does EclipseCon 2014 accept?

All payments must be made in US dollars.

How do I pay via wire transfer?

To pay by wire transfer, please begin your registration in our online registration system. When you get to the Payment Page, please indicate you plan to pay via wire transfer and your registration will be held in pending status (see the next question for more information). For security reasons, we do not publish you bank account information on the website, but you will receive an e-mail once you've submitted your registration with the wire transfer information.

What happens if I opt to pay via wire transfer when I register?

Registrations are not active and your attendance is not guaranteed until the funds are received by the Eclipse Foundation. We are happy to hold your registration at the rate at which you registered if you notify us of your payment plans within two weeks of the day you begin your registration. We understand that wire transfers can take days or even weeks to appear in our bank account. Once we know how you plan to pay, your registration will stay in the "pending" state until we can confirm the wire has been received.

Please note that registration fees go up as we get closer to the conference. If your registration is pending when the price goes up and you have not notified us that your payment is in process, we will email you to ask about your payment plans. If we do not hear from you within two weeks, your registration will automatically be upgraded to the new and higher price.

We strongly encourage you to pay by credit card if possible so that your registration is activated immediately.

Who gets a discount on registration?

Lots of people get discounts: Eclipse members, Eclipse committers, EclipseCon alumni, press, analysts, students, speakers, and sponsors. For more information on discounts, see the Registration page and the Speaker FAQs, or read below. Please note that different types of discounts may not be combined.

Do you have group discounts?

We can offer discounts to groups of five (5) or more people from the same organization. The larger the group, the bigger the discount (up to a point!). Please note that group discounts cannot be applied retroactively and cant not be combined with other discounts, such as member, speaker, etc. Only registrants not receiving another type of discount "count" toward the group discount. Please email us for more information on group discounts or visit the Registration page.

If you're a sponsor, we love you, and we prove it by sending you regular emails. We will send you an email in February with information about how to register with your discount code. If you're reading this and it is late-February or later and you don't recall seeing the email, please email us. If you plan to register with a sponsor discount, please do NOT register until you have your discount code.

How do I register with a speaker discount?

Speaker discounts are implemented with discount codes. If you join the hallowed ranks of accepted speakers, we will send you a discount code after the program is chosen in mid-December. Please note that to register with a speaker discount you must be the first speaker on a standard talk or the first or second speaker on a tutorial. For more on this topic, please see the Speaker FAQs. If you plan to register with a speaker discount, please do NOT register until you have your discount code. To register using the speaker discount: 1) Choose the "All-Access Pass"; 2) Enter your discount code in the discount code box.

How do I register with a non-corporate discount?

We know that not everyone has their registration fees paid by their employers. For those of you who come to EclipseCon and pay your own fees, we are able to offer a non-corporate discount. Please email us for more information.

How do I register with a student discount?

A limited number of discounted passes are available for college and university students. (Sorry; they are discounted, not free.) To ask for a student discount, please email us.

How do I register with a press or analyst discount?

We offer free registration to pre-qualified press and analysts. Please email us for more information and pre-qualification.

How do I know if I am an Eclipse member, and how do I register with a member discount?

A person is an Eclipse member as per the Eclipse Bylaws. The short version is that a member is an employee of an Eclipse member company. A mostly up-to-date list of the member companies is available on the Eclipse website. If you are not sure if your employer is an Eclipse member, please feel free to ask us. If you would like your company to become a member, please have the appropriate DMP (decision-making person) contact the Eclipse Foundation. There are many benefits of membership including discounted registration to EclipseCon.

Register as a member by entering the discount code MEMBER in the discount code box on the registration page.

How do I know if I am an Eclipse committer, and how do I register with a committer discount?

We're pretty sure you know if you are an Eclipse committer. But we'll give you the official answer anyway. A committer is developer on an Eclipse project who has commit rights to the corresponding code repository. All committers have unix accounts on, so if you don't have an account there, then you are not a committer. If you would like to become a committer, the best way to start is to contact the project lead of an interesting project; committers are elected by their peers based on the quantity and quality of their contributions to an Eclipse project. It's a role to be proud of, and an honor not given lightly.

Register as a committer by entering the discount code COMMITTER in the discount code box on the registration page. (And don't you feel proud to be a committer after that description of your role?)

How do I know if I qualify as an alumnus, and how do I register with an alumni discount?

If you have attended EclipseCon Europe, EclipseCon North America or EclipseCon France in the past, welcome back! Register by entering the discount code ALUMNI in the discount code box on the registration page.

How can I cancel my registration if my plans change?

Please email us to cancel your registration. If received before March 1, 2014, we will charge you $50 for a processing fee. No refund of any kind, for any reason (including medical emergencies), will be given for cancellation requests received after March 1, 2014. No-shows are liable for the entire conference fee.

Can I transfer my registration to another person?

If you register and then are unable to attend, you may transfer your registration to another person. Transfers must be made in your RegOnline account by clicking on "View or Change Your Existing Registration". We must receive your transfer request before March 10, 2014.

Is there a way to add a discount code after I completed my registration?

If you completed your registration, but forgot to enter a discount code at the beginning of the registration form, please email us and we will add the discount code to your registration.

What happens if the Eclipse Foundation cancels the conference?

The Eclipse Foundation reserves the right to cancel the event or substitute speakers. In the unlikely event that the Eclipse Foundation should have to cancel EclipseCon 2014, conference attendees will be refunded for the amount paid for the conference, but the Eclipse Foundation is not responsible for any attendee's other related expenses, including hotel and travel. Refunds will be issued within 15 business days after the scheduled conclusion of the conference.

How can I get a copy of my registration invoice?

Once you've completed the registration process, you will receive an email confirming your registration. There you will have the option to "Review, change or update your registration". This link will bring you to your account, where you'll be able to print your receipt or your invoice (if you choose to pay via wire transfer).

How do I access my registration record after my initial registration?

To access your registration record, you may go back to your registration confirmation email and click on "Review, change or update your registration," or visit the Registration page and follow these steps:

  1. Click on "View or Change Your Existing Registration"
  2. Log in to your account

Back to top