EclipseCon Europe 2012 Sponsor Prospectus

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Welcome to the EclipseCon Europe 2012 Sponsor Prospectus page. Last year's ECE was a great success. The conference continues to grow, and we had our largest attendance ever (536). Attendees enjoyed an excellent program, and feedback from 2011 sponsors was very positive. For 2012 we are planning a larger conference with a variety of sponsor benefits and options.

The information below describes the basics. We have other options available, and we would like to hear your ideas! Please contact us to discuss sponsorship opportunities at EclipseCon Europe 2012.

Conference at a Glance

  • Tuesday, 23 October through Thursday, 25 October
  • Venue is Forum am Schlosspark, Ludwigsburg, Germany
  • Two exhibit areas, both located near session rooms and food service areas
  • Tuesday evening Stammtisch
  • Wednesday evening Open Innovation Reception, EclipseCon Band
  • Exhibit set-up Tuesday morning, time TBD
  • Exhibit tear-down Thursday, time TBD

How to Sign Up

After reviewing this prospectus, go to our agreement page to see the booth map and download an application form. Note that booth location and other items are first-come, first served, so don't delay! If you have any questions, please contact us.

Benefit Packages and Pricing

Regular Sponsor Package

  • Two full conference passes
  • Logo in printed program, on conference banner, and on website
  • Booth options: table and pinboard, or equivalent space for your own pop-up booth
  • Pricing
    • Early Bird (through June 29, 2012): Members and Alumni, €3800; Others, €4000
    • After June 29, 2012: Members and Alumni, €4500; Others, €5000

Premium Sponsor Package

  • Premium location in Theater Foyer
  • Four full conference passes
  • Guaranteed workshop spot until August 15 (see below)
  • Logo in printed program, on conference banner, and on website
  • Company description in printed program (a half-page space for each Premium Sponsor's logo and description)
  • Booth options: table and pinboard, or equivalent space for your own pop-up booth
  • Opportunity to purchase extra passes at a discount
  • Access to opt-in attendee email list
  • 50% discount on price of Add-on Options (see below)
  • Note: There are a limited number of Premium Sponsorships available
  • Pricing
    • Early Bird (through June 29, 2012): Members and Alumni, €7500; Others, €7700
    • After June 29, 2012: Members and Alumni, €8500; Others, €8800

Media Sponsor Package

Media sponsors help us promote EclipseCon Europe in exchange for the benefits below. Please contact us if you would like to be a media sponsor. Note that acceptance as a media sponsor is contingent on our evaluation of your advertising/promotion plan and our determination that there is sufficient value to both parties.

  • One full conference pass
  • Logo in printed program, on conference banner, and on website
  • For print media, opportunity to display materials at the conference or provide materials to conference attendees

Add-on Options

Premium sponsors receive a 50% discount on add-ons. This list is just a starting point – if you have other ideas, or want to work with us to find a creative way for your company to increase its presence and support this unique European event, please contact us.

  • Lanyard sponsorship (your company's logo adorning every attendee!): €1800 (€900 for Premium Sponsors)
  • Full-page color ad (~14 cm x 20 cm) in printed program: €800 (€400 for Premium Sponsors)
  • Lunch sponsorship : €400 (€200 for Premium Sponsors) All SOLD
  • Sponsor the EclipseCon Band: €800 (€400 for Premium Sponsors) SOLD

Conference Highlights

Sponsoring one of the "highlight" items below will help your company make a significant impact at ECE. We can help you choose the one that works best for you and customize it to meet your needs; please contact us to get started!

  • Stammtisch (non-exclusive sponsorship)SOLD
  • Keynote sponsorship
  • WiFi sponsorship SOLD

Hardware Sponsorship

If you would like to support ECE with a hardware sponsorship, please contact us.

Demos and Workshops

EclipseCon attendees want high-quality and useful technical information from our sponsors. In post-conference surveys, attendees say they enjoy and appreciate sponsored content when it is technically valuable, well-presented, and appropriate for the audience. Conversely, our attendees are not interested in product pitches and marketing fluff. If you have any questions about what content will work, please ask! We are happy to help.

As we did last year, for 2012 we are offering sponsors the opportunity to present workshops and demos to attendees. We encourage you to use these sessions to collect leads, hold a drawing, do giveaways, etc. -- whatever helps your sponsorship be more successful!


Workshops are longer sessions that provide hands-on training on your technology. Proposals for workshops must be submitted by a deadline using this ECE submission system form and approved by conference operations. Premium Sponsors have priority for workshop spots if they submit a proposal by the August 15 deadline and their proposal is accepted. If there are workshop spots remaining after August 15, Regular Sponsors who have submitted an accepted proposal by the August 31 deadline will fill those slots.

Workshops are held in meeting rooms set "ECE tutorial style," a mix of classroom and theater seating. Standard AV includes a screen, projector, and flip chart. If you need additional AV, please ask; we may be able to assist you in renting it from the venue.

Please include the following information in the Description field of your workshop proposal:

  • Sponsor (company) name
  • Technology being taught
  • Product used to teach this technology
  • Types of exercises attendees will do
  • Specific skills or information attendees will learn
  • What knowledge or skills attendees should already have, if any
  • What items will be given to attendees, if any

To submit a workshop proposal, please use this special ECE submission system form. We look forward to reading your proposal!


Demos are a great way to show off your products in an informal setting. We will have a dedicated Demo Area for sponsors to use, including a monitor, table for your laptop, and chairs for your audience. To allow for more flexibility this year, we are not asking sponsors to sign up for demos before the conference begins. You may use the area whenever it is available. If you would like to pre-schedule a demo for a certain time after you are on site, please use the sign up sheet in the Demo Area.

Sponsor Information Page

The sponsor info page lists important information on deadlines, schedule, displays, ordering graphics, shipping, etc. Please be sure to check it regularly.

Important Dates

Some opportunities and add-ons are first-come, first-served – so act quickly!

  • Premium Sponsor deadline for workshop submissions: August 15, 2012
  • Regular Sponsor deadline for workshop submissions (if space if available): August 31, 2012
  • September 1, 2012: Deadline for logos (all sponsors) and company description (Premium Sponsors) for conference program

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