Welcome to the Submission FAQs.
Thank you for taking the time to consider presenting at EclipseCon. Your submissions make up the heart and soul of our conferences, and we look forward to reading your proposals.
Please be sure to read the Call for Proposals page as well as these FAQs.
When is the submission deadline?
The last day for proposals to be submitted is June 16, 2023. If you want to be considered as an Early Bird Selection, the last day to submit is June 2, 2023.
What is an Early Bird selection?
Before the submission deadline, the program committee will pre-select a short list of their favorite talks and publish these on the conference website. You'll get early notification that your talk is accepted, and some special publicity that will generate interest in your session. If you want to be considered, submit your talk by June 2, 2023.
Are speakers compensated for speaking?
Speaking at our events gives you exposure to an audience of highly skilled developers and other software professionals from around the world. We offer this rather than hard cash. We also provide free conference passes for the first speaker on a standard talk, and the first and second speakers on a tutorial.
Who is choosing the program?
The program committee, made up of independent volunteers from the wider Eclipse community, chooses the program.
When will I know if my talk has been accepted?
Accept/decline notices are expected to go out by early July. The program will be published on the website shortly after that.
How do I submit a talk?
You must have an eclipse.org account before you can submit a talk. If you already have an eclipse.org account, log in using those credentials.
If you need to create a new account, follow these steps to create and activate your account:
- Go to the Create Account page on eclipse.org, and follow the instructions
- Look for an email with instructions on activating your account, and follow those
- After your account is activated, use the same credentials to log in to the conference website via the "Log in" link at the top of the page; this will activate the account on the conference website
- Note that this account may also be used on the eclipse.org website.
- If you need to reset your password, go to the account login page and follow the instructions there
- Please note that your personal information (photo, bio, organization) is added or updated via the eclipse.org account user interface; this is not done on the conference website
- If you are still having trouble, email the webmasters
All of the information entered on the submission form will be visible on your submission page on the website. Some of the information will be shown as part of the online schedule after it is published. In the online schedule on the website, only the Title, Speaker(s), and Topic are visible, but clicking on the talk takes the user to the submission page.
To complete the submission form:
- Enter a short, descriptive, and catchy Session Title
- Choose the Topic
- Choose either the "Standard" Session Type or "Tutorial" Session Type
- Choose the Experience Level at which your session is aimed
- List the Attendee Pre-requisites
- Enter the Speaker name(s)
- Fill in the Speaking Experiences and Speaking References fields; this information is mainly to help the program committee evaluate your speaking skills
- Fill in the Objective of the Presentation field; this information is mainly to help the program committee evaluate your submission
- Before writing the Description, read the advice below on increasing your chances of being accepted
- Enter Tags (your choice) to help describe the content (modeling, devops, "success story", etc.)
- If you have the slides for your presentation, you may use the Slides field to upload the file. You can also add a link to the file in your Description if you prefer. Slides and links may also be added later.
Please note that the submission system does not send an auto-email to confirm that your talk was successfully submitted. To verify that your talk is in the system, use the filters on the list of submissions page to locate it. If you don't find it, please send email to email@example.com.
How do I add speakers when creating a submission?
A user can only be added as a speaker for a talk if they have a valid eclipse.org account and if they have successfully logged in to an EclipseCon website at least once in the past year.
How can I change the speakers on my talk?
You may edit your submission and change who is designated as a presenter on your talk up until the submission deadline on June 16. After a talk has been accepted, you must email us at firstname.lastname@example.org if you want to change the presenter on a talk.
How do I tell if someone comments on my talk?
The submission system will send you an auto-email if someone comments on your submission.
What can I do to increase my chances of being accepted?
- Choose the Topic, Experience Level, and Tags carefully – try to get it right the first time.
- If you receive an email from a program committee member, respond promptly.
- Be prepared to work with the program committee to modify your talk to fit into the program; this can mean changing the abstract, combining it, etc.
- Take time to write a good Session Title – descriptive, yet short and interesting.
- And above all, make sure your Description is good – if your Session Title is longer than your Description, you have more work to do. All Descriptions should indicate
- What you are presenting
- Why it is important
- What someone can expect to take away from the presentation
- What makes your presentation unique
What are some useful tips to know before submitting?
After each conference we survey the attendees, and they have been consistent and clear about how to improve our technical talks. You will have a better chance of being selected as a speaker if you do the following:
- Tell your story. Technical deep dives are interesting. But so is your experience! What have you been doing? How have you combined the various Eclipse technologies? Did everything work well? What have been the problems and how did you solve them?
- Provide detail about your talk. Have you given this talk before? If so, where and when? Will your talk include a demo? Hands-on exercises? Singing and dancing?
- Upload a photo and bio to your eclipse.org account. This information is displayed on the Speakers page on the website after the program is chosen. Use the bio to explain why your experience, knowledge, and presentation skills will help make your talk worthwhile.
Choosing a good Session Title can be tricky. Your title should be short, descriptive, and catchy. If you want people to attend your talk, work on the title! Here's a simple test: If you are faced with choosing between the following two talks, which one would you choose? Pimp My Editor or Improving the Visual and Functional Attributes of the Eclipse Editor Through the Addition of Compelling Visual Communication Elements?
Just send us an email.