Welcome to the Speaker Guidelines page. This page is an important resource for speakers, and the prime communication channel between speakers and conference organizers.
Please take special note of the "Current Action Items" and "Current Important Information" sections below. The content of these sections will be updated regularly, and speakers should plan to visit this page and complete the Current Action Items on a regular basis. We will notify speakers via email when new Action Items are added.
If you have any questions after reading this page, or need help at any time, please email us at firstname.lastname@example.org.
We look forward to working with you to create another great EclipseCon!
Current Action Items
Updated July 20, 2021
Speakers, we have now moved on to the second set of Action Items. Again, we appreciate your prompt response!
- Provide your data. If you have not already done so, please fill out the Speaker Data Form ASAP! This is a critical task, so please don't delay.
- Check the schedule. Find your talk on the Schedule page and note the day and time. If you need to request a change, please email email@example.com immediately. Please note that the conference time zone is Central European Time (CET). The time shown for the talks on the Schedule page are converted into the time zone of the device you're using to view the page.
- Register for the conference. Please be sure to register with the same email address that you used to submit your talk. To register, start here.
Current Important Information
Live and Pre-Recorded Talks
Talks may be presented live, or they may be pre-recorded ahead of time. Both live and pre-recorded talks have a presentation segment of 25 minutes, followed by a live Q&A segment of 5 minutes.
NEW THIS YEAR: Our tech support team will create the pre-recording for you!
We encourage speakers to pre-record their talks. Many speakers find that pre-recording makes their talk more polished, or helps them keep to the time limit. Mixing live sessions with pre-recorded sessions makes the day-of-event management go more smoothly for both speakers and the conference team, resulting in a better experience for attendees, presenters, and organizers.
Because of the live Q&A with the speaker on camera, a pre-recorded talk has the same look-and-feel as a live talk. Pre-recording is highly recommended, especially for talks with multiple speakers.
Promoting Your Talk
Get more people to your talk! Blog, tweet (@eclipsecon), invite friends and colleagues to attend. Some of you may be contacted by a member of the Eclipse Foundation marketing team about promoting your particular talk. We appreciate your participation in our conference marketing activities. The marketing team can be contacted at firstname.lastname@example.org.
For badges, icons, and banners that help promote the conference, see the Community Resources page.
General Speaker Information
- July 20: Schedule published
- July 20: Registration opens (all speakers must register themselves)
- September 15 - October 15: Timeframe for tech checks and pre-recordings; pre-recordings must be scheduled before October 15!
We are using Swapcard as our conference platform. Speakers will use Streamyard to present, and the Streamyard broadcast will be live-streamed and made available to attendees via the event we build in the Swapcard app. We have chosen Streamyard over Zoom because Streamyard produces higher quality video, and is browser-based.
- The conference time zone is Central European Time (CET).
- Talks are scheduled between 13:00 - 18:00 CET on October 26, 27, 28
- Talks slots are 30 minutes long; 25 minutes for the presentation portion, plus 5 minutes for the Q&A portion
- NEW THIS YEAR: There is a 10-minute break between each talk slot
Each speaker is required to schedule a tech check with the conference tech support team. If you are pre-recording your talk, the tech check will be included in the one-hour recording session. If you are giving your talk live, your tech check will be a 15-minute session. Be sure that your setup for the tech check exactly matches the setup for your talk: same equipment, same Internet connection, same environment (lighting, background, etc.). Tech-check details will be published soon.
- You will be using your own equipment to broadcast or pre-record your session. In most cases, a laptop with built-in webcam will work well. Talks can often benefit from the use of an external wired microphone or combination wired headset and mic. We will include specific equipment recommendations in the Speaker Guide (available soon).
- You will need a reliable Internet connection. We will include recommendations for better connectivity in the upcoming Speaker Guide.
After the conference, a recording of each talk will be available for on-demand viewing in the conference platform. Talks will also be uploaded to the Eclipse Foundation YouTube channel. You gave permission for your talk to be recorded and published when you submitted it. If you have any questions or concerns about recording, please email email@example.com.