EclipseCon Europe 2011 Sponsor Prospectus

Welcome to the EclipseCon Europe (ECE) sponsor prospectus page. Eclipse Summit Europe 2010 (re-branded this year to be EclipseCon Europe) was a great success. A sold-out conference of almost five hundred Eclipse users and community members enjoyed our best program to date. This year we are planning a larger conference with exciting new sponsor benefits and options. Please join us as an EclipseCon Europe 2011 sponsor!

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The information below describes the basics. We have other options available, and we would like to hear your ideas! Please contact us to discuss sponsorship opportunities at EclipseCon Europe 2011.

Conference at a Glance

  • Wednesday, 2 November through Friday, 4 November
  • Venue is Forum am Schlosspark, Ludwigsburg, Germany
  • Two exhibit areas, both located near session rooms and food service areas
  • Wednesday evening 10th birthday celebration and reception
  • Thursday evening Stammtisch
  • Exhibit set-up Wednesday morning
  • Exhibit tear-down Friday afternoon

What's New for 2011

  • Expanded exhibit area includes upper-level Burgersaal Foyer and lower-level Theater Foyer
  • Extended exhibit area hours (lunchtime Wednesday through lunchtime Friday)
  • Two levels of sponsorships: Premium and Regular
  • Larger booth spaces, so sponsors may bring pop-up booths or add extra items to their provided table/pinboard configuration
  • More technical talks than in previous years
  • Larger session rooms
  • Higher attendee capacity

How to Sign Up

After reviewing this prospectus, go to our agreement page to see the booth map and download an application form. Note that booth location and other items are first-come, first served, so don't delay! If you have any questions, please contact us.


Benefit Packages and Pricing

Regular Sponsor Package

  • Two full conference passes
  • Logo in printed program, on conference banner, and on website
  • Booth options: table and pinboard, or equivalent space for your own pop-up booth; note that new layout includes more space for each sponsor than in previous years
  • Opportunity to present a demo or workshop (for details, see below)
  • Pricing
    • Early Bird (through June 30, 2011): Members and Alumni, €3800; Others, €4000
    • After June 30, 2011: Members and Alumni, €4200; Others, €4500

Premium Sponsor Package

All of Regular Sponsor items above, plus
  • Premium location in Theater Foyer
  • Two more conference passes, for a total of four
  • Guaranteed workshop spot until August 15 (see below)
  • Opportunity to purchase extra passes at a discount
  • Company description in printed program (a half-page space for each Premium Sponsor's logo and description)
  • Access to opt-in attendee email list
  • 50% discount on price of Add-on Options (see below)
  • Pricing
    • Early Bird (through June 30, 2011): Members and Alumni, €7500; Others, €7700
    • After June 30, 2011: Members and Alumni, €8000; Others, €8300

Media Sponsor Package

Media sponsors help us promote EclipseCon Europe in exchange for the benefits below. Please contact us if you would like to be a media sponsor. Note that acceptance as a media sponsor is contingent on our evaluation of your advertising/promotion plan and our determination that there is sufficient value to both parties.

  • One full conference pass
  • Logo in printed program, on conference banner, and on website
  • For print media, opportunity to display materials at the conference or provide materials to conference attendees

Add-on Options

Premium sponsors receive a 50% discount on add-ons. This list is just a starting point – if you have other ideas, or want to work with us to find a creative way for your company to increase its presence and support this unique European event, please contact us.

  • Lanyard sponsorship (your company's logo adorning every attendee!): €1800 (€900 for Premium Sponsors)
  • Full-page color ad (~14 cm x 20 cm) in printed program: €800 (€400 for Premium Sponsors)
  • Full-page black-and-white ad (~14 cm x 20 cm) in printed program: €400 (€200 for Premium Sponsors)
  • Lunch sponsorship (three one available): €400 (€200 for Premium Sponsors)

Conference Highlights

Sponsoring one of the "highlight" items below will help your company make a significant impact at ECE. We can help you choose the one that works best for you and customize it to meet your needs; please contact us to get started!

  • Stammtisch (non-exclusive sponsorship)
  • Keynote sponsorship
  • WiFi sponsorship

Hardware Sponsorship

If you would like to support ECE with a hardware sponsorship, please contact us.

Demos and Workshops

EclipseCon attendees want high-quality and useful technical information from our sponsors. In post-conference surveys, attendees say they enjoy and appreciate sponsored content when it is technically valuable, well-presented, and appropriate for the audience. Conversely, ECon attendees are not interested in product pitches and marketing fluff. If you have any questions about what content will work for EclipseCon, please ask! We are happy to help.

For 2011, we are offering sponsors the opportunity to present workshops and demos to attendees. We encourage you to use these sessions to collect leads, hold a drawing, do giveaways, etc. -- whatever helps your sponsorship be more successful!

Workshops

Workshops are 90-minute sessions that provide hands-on training on your technology. Proposals for workshops must be submitted via email by the deadline and approved by conference operations. Premium Sponsors have priority for workshop spots if they submit a proposal by August 15. Regular Sponsors are given a workshop spot if space is available and they submit a proposal by September 1.

Workshops are held in meeting rooms set "ECE tutorial style," a mix of classroom and theater seating. We will let you know the attendee capacity of your workshop room by mid-September so you can plan accordingly. Standard AV includes a screen, projector, and flip chart. If you need additional AV, please ask; we may be able to assist you in renting it from the venue.

Please include the following information in your workshop proposal: *

  • Title
  • Sponsor (company) name
  • Presenter name
  • Description of the workshop
  • Preferred day to present
  • Technology being taught
  • Product used to teach this technology
  • Types of exercises attendees will do
  • Specific skills or information attendees will learn
  • Difficulty level of the workshop (beginner, intermediate, advanced)
  • What knowledge or skills attendees should already have, if any
  • What items will be given to attendees, if any

* If that list looks a bit overwhelming, here's a good example of an ECE tutorial proposal that includes the same type of information in a simple format.

To submit a workshop proposal, please use this link. An easy method for submitting the required information is to copy the above list into the email message and insert your information between the list items. We look forward to reading your proposal!

Demos

High-impact, interesting demos are a great way to show off your products in an informal setting. The demo space will be centrally located in a foyer and include a projector and monitor for your use and seating for the audience. Demos will be scheduled at various times during the day; the idea is for attendees to stop by during their free time if they are interested in the topic. We recommend short, simple demos for this type of setup. The deadline for all sponsors to sign up for a demo is October 1, 2011. Demos will be scheduled on a first-come, first-served basis.

Please include the following information when signing up for a demo:

  • Title
  • Sponsor (company) name
  • Presenter name
  • Demo length
  • Preferred day

To request a demo spot, please use this link to send us the above information.

Important Dates

Some opportunities and add-ons are first-come, first-served – so act quickly!

  • Premium Sponsor deadline for workshop submissions: August 15, 2011
  • Regular Sponsor deadline for workshop submissions: September 1, 2011
  • Deadline for logo (all sponsors) and company description (Premium Sponsors) for conference program: September 1, 2011
  • Deadline for demo signups: October 1, 2011

Exhibit Schedule

  • Exhibit Setup: Wednesday, 9:30 - 12:00
  • Exhibit Teardown: Friday, 13:30 - 16:00
  • Theater Foyer Exhibit Area Hours (Premium Sponsors)
    • Wednesday, 12:30 - 19:30
    • Thursday, 10:00 - 18:00
    • Friday, 10:00 - 13:30
  • Bürgersaal Foyer Exhibit Area Hours (Regular Sponsors)
    • Wednesday, 12:30 - 17:30 and 19:30 - 20:30
    • Thursday, 10:00 - 18:00
    • Friday, 10:00 - 13:30

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