EclipseCon 2012 Registration FAQs

Welcome to the EclipseCon 2012 Registration FAQs. If you have a question that isn't answered below, please email us. The FAQs will be updated regularly, so please check back occasionally for new information.

How do I register?

What are the registration fees for EclipseCon 2012?

What is an Exhibits Only pass?

Do I need to pre-register for the sessions I want to attend?

How do I add or change a tutorial choice if I have already completed my registration?

What payment methods can I use?

What currency does EclipseCon 2012 accept?

How do I pay via wire transfer?

What happens if I select "pay later" when I register?

Who gets a discount on EclipseCon 2012 registration?

Do you have group discounts?

How do I register with a sponsor discount?

How do I register with a speaker discount?

I am an OSGi member; how do I register with an OSGi discount?

How do I know if I am an Eclipse member, and how do I register with a member discount?

How do I know if I am an Eclipse committer, and how do I register with a committer discount?

How do I know if I qualify as an alumnus, and how do I register with an alumni discount?

How do I register with a student discount?

How do I register with a press discount?

How can I cancel my registration if my plans change?

Can I transfer my registration to another person?

What happens if the Eclipse Foundation cancels the conference?

How can I get a copy of my registration invoice?

How do I access my registration record after my initial registration?




How do I register?

The simple answer is that you click on the Register button and wing it! And that will get you registered, but it's not the best way to integrate yourself and your registration with the rest of the community. So we encourage you to do the following:

  • When you log in on the registration page, use your Buzilla account credentials; if you don't have a Bugzilla account, go here to get one
  • Choose your role carefully
    • The "Speaker" role is for those who are a speaker on an accepted, non-sponsored talk (Note: Speakers should also read this section of the FAQs before registering)
    • The "All Access Pass" role is for everyone else
  • If you are using a discount coupon code, please be sure to read the section of this FAQs page that corresponds to your discount

What are the registration fees for EclipseCon 2012?

Registration fees vary; please see our fee table on the Registration page.

What is an Exhibits Only pass?

An Exhibits Only pass provides access to the exhibit area, to sponsored talks, and to conference receptions. It does not include access to the regular (non-sponsored) sessions, keynotes, lunches, etc.

Do I need to pre-register for the sessions I want to attend?

Yes and no!

The "yes" part: pre-registration is required for all tutorials, which are held on Monday, March 26. There is no extra cost for tutorials, but space is limited and pre-registration is necessary. Registration for tutorials will open after the program is announced. If you register before then, you may add a tutorial later – we'll send out a notice to remind you. The disclaimer: Pre-registration does not guarantee a reserved seat in a tutorial, but it does help us schedule the more popular sessions into the bigger rooms.

The "no" part: for the technical sessions on Tuesday, Wednesday, and Thursday, no pre-registration is required – your conference registration will provide access to all sessions.

Some things to note about registering for tutorials:

  • All tutorials are on Monday, March 26
  • Morning tutorials are 9am - 12pm
  • Afternoon tutorials are 1pm - 4pm
  • Please sign up for no more than one morning and one afternoon tutorial
  • If registration is closed for a tutorial, you may still choose it and be added to a waiting list
  • There is no extra fee for tutorials
  • You do not need to pre-register for any of the sessions on Tuesday, Wednesday, or Thursday

How do I add or change a tutorial choice if I have already completed my registration?

Follow these instructions:

  1. Log back into your registration record by visiting this page.
  2. Enter the email and password you used when you registered.
  3. Once there, use the "Quickly Jump to" drop-down menu to choose the "Select Your Monday Tutorial" option.
  4. Select your tutorials from the list and click "Next."
  5. That's it – you're all signed up for tutorials!

What payment methods can I use?

EclipseCon 2012 accepts payments via credit card (Visa, MasterCard, or American Express) or via wire transfer.

What currency does EclipseCon 2012 accept?

All payments must be made in US dollars, both credit card payments and wire transfers.

How do I pay via wire transfer?

To pay by wire transfer, please begin your registration in our online registration system. When you get to the Payment Page, please indicate you plan to pay via wire transfer and your registration will be held in the pending status (see the next question for more information). For security reasons, we do not publish our bank account information on the website. Please email us to ask us for wire transfer information. When we receive your wire transfer request, we will send the appropriate bank information.

What happens if I opt to pay via wire transfer when I register?

Registrations are not active and your attendance is not guaranteed until the funds are received by the Eclipse Foundation. Please keep this in mind if you pay via wire transfer. We are happy to hold your registration at the rate at which you registered if you notify us of your payment plans within two weeks of the day you begin your registration. We understand that wire transfers can take days or even weeks to appear in our bank account. Once we know how you plan to pay, your registration will stay in the "pending" state until we can confirm the wire has been received.

Please note that registration fees go up as we get closer to the conference. If your registration is pending when the price goes up, we will email you to ask about your payment plans. If we do not hear from you within two weeks, your registration will automatically be upgraded to the new and higher price.

Who gets a discount on EclipseCon 2012 registration?

Lots of people get discounts: Eclipse members, Eclipse committers, EclipseCon alumni, OSGi members, press, students, speakers, and sponsors. Different types of discounts may not be combined.

Do you have group discounts?

We can offer discounts to groups of five (5) or more people from the same organization. The larger the group, the bigger the discount (up to a point!). Please note that group discouts cannot be applied retroactively and are not combinable with other discounts, such as member, speaker, etc. Only registrants not receiving another type of discount "count" toward the group discount. Please email us for more information on group discounts.

How do I register with a sponsor discount?

If you're a sponsor, we love you, and we prove it by sending you regular emails. We will send you an email in February with information about how to register with your coupon code. If you plan to register with a sponsor discount, please do NOT register until you have your coupon code.

How do I register with a speaker discount?

Speaker discounts are implemented with coupon codes. If you join the hallowed ranks of accepted speakers, we will send you a coupon code after the program is chosen. Please note that to register with a speaker discount you must be the first speaker on a talk. Tutorials are an exception to this rule; if a tutorial has co-speakers, the first two speakers on the talk may register with a speaker discount. For more on this topic, please see the Speaker FAQs. If you plan to register with a speaker discount, please do NOT register until you have your coupon code. To register using a speaker discount: 1) Choose the "Speaker" role; 2) Enter your coupon code in the coupon box.

I am an OSGi member; how do I register with an OSGi discount?

Register as an OSGi member by entering the coupon code OSGI in the coupon box on the registration page.

How do I register with a student discount?

A limited number of discounted passes are available for college and university students and faculty. (Sorry; they are discounted, not free.) To ask for a student discount, please email us.

How do I register with a press discount?

We offer free registration to pre-qualified press and analysts. Please email us for more information and pre-qualification.

How do I know if I am an Eclipse member, and how do I register with a member discount?

A person is an Eclipse member as per the Eclipse Bylaws. The short version is that a member is an employee of an Eclipse member company. A mostly up-to-date list of the member companies is available on the Eclipse website. If you are not sure if your employer is an Eclipse member, please feel free to ask us. If you would like your company to become a member, please have the appropriate DMP (decision-making person) contact the Eclipse Foundation. There are many benefits of membership including discounted registration to EclipseCon.

Register as a member by entering the coupon code MEMBER in the coupon box on the registration page.

How do I know if I am an Eclipse committer, and how do I register with a committer discount?

We're pretty sure you know if you are an Eclipse committer. But we'll give you the official answer anyway. A committer is developer on an Eclipse project who has commit rights to the corresponding eclipse.org code repository. All committers have unix accounts on dev.eclipse.org, so if you don't have an account there, then you are not a committer. If you would like to become a committer, the best way to start is to contact the project lead of an interesting project; committers are elected by their peers based on the quantity and quality of their contributions to an Eclipse project. It's a role to be proud of, and an honor not given lightly.

Register as a committer by entering the coupon code COMMITTER in the coupon box on the registration page. (And don't you feel proud to be a committer after that description of your role?)

How do I know if I qualify as an alumnus, and how do I register with an alumni discount?

If you have attended an EclipseCon (either in Europe or North America) in the past, welcome back! We consider you an alumnus. Register by entering the coupon code ALUMNI in the coupon box on the registration page.

How can I cancel my registration if my plans change?

All cancellations must be received via email. If received before February 1, 2012, we will charge you $50 for a processing fee. No refund of any kind, for any reason (including medical emergencies), will be given for cancellation requests received after February 1, 2012. No-shows are liable for the entire conference fee.

Can I transfer my registration to another person?

Registration transfers are allowed, but we must receive notification by February 15, 2012 via email. This request must include the name of the person who is currently registered and the name, email, and organization of the person replacing the registered attendee.

What happens if the Eclipse Foundation cancels the conference?

The Eclipse Foundation reserves the right to cancel the event or substitute speakers. In the unlikely event that the Eclipse Foundation should have to cancel EclipseCon 2012, conference attendees will be refunded for the amount paid for the conference, but the Eclipse Foundation is not responsible for any attendee's other related expenses, including hotel and travel. Refunds will be issued within 15 business days after the scheduled conclusion of the conference.

How can I get a copy of my registration invoice?

If you paid via credit card, you can get a detailed invoice or receipt by logging into your registration record.

  • Click here to access your registration record
  • Click on the "Access My Registration" link
  • To print your receipt, click the "Print/Send My Invoice" link on the "My Registration" tab

How do I access my registration record after my initial registration?

To access your registration record, log in on this page and click on the "Access My Registration" link. You can then edit your registration as needed.

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