Sponsor Opportunities and Prospectus – EclipseCon 2011
EclipseCon 2010 was a great success – a large group of Eclipse users and community members enjoyed our best program to date! We hope that you were there, but if you were not, plan to be there this year!
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Instructions
Please review the prospectus and then proceed to see the availability map and order form. If you have any questions, please contact us as exhibitors11@eclipse.org. Please note that many options and best booth locations are available first-come-first-served, so act now!Contents
- Conference at a Glance
- Our 2010 Sponsors
- Bronze Sponsor Package
- Silver Sponsor Package
- Gold Sponsor Package
- Add-On Options
- Sponsor Pass Policy
- Speaking Slot Details
- Exhibit Hall Layout (opens in new window)
Conference at a Glance
Ecosystem Appeal
EclipseCon is a broad conference – it spans the breadth and depth of the Eclipse ecosystem. The complete list of sessions and events is overwhelming at first glance. The conference is arranged over four days with hundreds of talks, tutorials, panels and BoFs.
Dates
- Monday - Thursday, March 21 - 24 – EclipseCon Technical Sessions (keynotes on March 22, 23, 24)
- Tuesday, March 22 – Exhibit Area Open 10am-7:30pm
- Wednesday, March 23 – Exhibit Area Open 10am-3pm
- Exhibit Setup – Monday, March 21, 3-5pm and Tuesday, March 22, 7-10am
- Exhibit Teardown – Wednesday, March 23, 3-5pm
Venue
Hyatt Santa Clara (adjacent to Santa Clara Convention Center)
Projected Participation and Demographics
For the past several years we have issued about a thousand badges for EclipseCon. Paid attendance for 2010 was up from 2009. We are being conservative with our planning but would not be surprised to have a similar-sized crowd in 2011.
- EclipseCon 2010 Demographic Information
- EclipseCon 2009 Demographic Information
- EclipseCon 2008 Demographic Information
Important Dates
- Deadline for inclusion in Gold Sponsor momentum press release: January 15, 2011
- Deadline for conference program ads: January 31, 2011
- Deadline for logo and company description for conference program: January 31, 2011
- All packages, benefits, selections and options are first-come, first-served. So act quickly!
EclipseCon – A Conference "The Eclipse Way"
EclipseCon is organized to be open, transparent, and egalitarian.
- Produced by the Eclipse Foundation, a not-for-profit foundation supporting the Eclipse Ecosystem
- Independent program committee chaired by Chris Aniszczyk from Red Hat
- Exhibits Area makes use of pre-configured sponsor locations, providing a level playing for all sponsors, large and small
Our EclipseCon 2010 Sponsors
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Bronze Sponsor Package
Eclipse Members and Alumni Sponsors $5,000 (others $6,000)
Bronze sponsors are generally looking for a high-value way to introduce themselves to the Eclipse Ecosystem. All Bronze Sponsors are listed as a sponsor on the conference website and may choose any one of the following bundles.
| The Consumer | The Classic | The Speaker |
|---|---|---|
| This bundle is for consumers of Eclipse technology wanting to show support of the Eclipse Ecosystem. Think of it as a "Group Pass" with sponsorship benefits! |
This bundle is the classic exhibitors package. It includes a quality display area for demos,
literature, lead capture, and social networking.
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This bundle is for organizations wanting some facetime with the community, but not wanting
to have or staff a booth. It includes space for a small promotional sign, a dedicated
cocktail round table in the Exhibits Area during the Exhibitors Reception, and speaking
slots in the conference program.
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Silver Sponsor Package
Eclipse Members and Alumni Sponsors $9,500 (others $11,500)
Silver sponsors are looking to put an extra push in their marketing plan and work hard to associate with Eclipse users. All Silver Sponsors are listed as a sponsor in the conference program and on the conference website and may choose any one of the following bundles.
| The Consumer | The Lead Generator | The Classic | The Speaker |
|---|---|---|---|
| This bundle is for consumers of Eclipse technology wanting to show support of the Eclipse Ecosystem. Think of it as a "Group Pass" with sponsorship benefits! |
This bundle is the same as the "Classic," but sponsors receive a premium location and
booth display area for demos, literature, lead capture, and social networking.
|
This bundle is the classic exhibitors package. It includes a quality display area for demos,
literature, lead capture, and social networking.
|
This bundle is for organizations wanting some facetime with the community, but not
wanting to have or staff a booth. It includes space for a small promotional sign, a dedicated
cocktail round table in the Exhibits Area during the Exhibitors Reception, and speaking
slots in the conference program.
|
Gold Sponsor Package
Eclipse Members and Alumni Sponsors $14,500 (others $19,500)
Gold Sponsors are looking to make a big splash in the Eclipse community and work very conscientiously with their association with Eclipse. Do you have a product launch planned for 2011? Go Gold at EclipseCon!
All Gold Sponsors are listed in the conference program and on the conference website. All have their logo listed on conference promotional materials (TBD). Plus, one of the following bundles:
| The Consumer | The Lead Generator | The Classic | The Speaker |
|---|---|---|---|
| This bundle is for consumers of Eclipse technology wanting to show support of the Eclipse Ecosystem. Think of it as a "Group Pass" with sponsorship benefits! |
This bundle is the same as the "Classic," but sponsors receive a premium location and
booth display area for demos, literature, lead capture, and social networking.
|
This bundle is the classic exhibitors package. It includes a quality display area for demos,
literature, lead capture and social networking.
|
This bundle is for organizations wanting some facetime with the community, but not
wanting to have or staff a booth. It includes space for a small promotional sign, a dedicated
cocktail round table in the Exhibits area during the Exhibitor Reception, and speaking
slots in the conference program.
|
Add-On Options
The following add-ons are available to all sponsors on a first-come, first-served basis:
| Sponsorship | Price |
|---|---|
| Inside front cover, inside back cover, or outside back cover of conference program (color); act fast – these sell out quickly! (note – for 2011 the program may be either "pocket" or "magazine" size, or "daily rag" format) | $2,000 |
| Full page ad in conference program (black and white) (note – for 2011 the program may be either "pocket" or "magazine" size or "daily rag" format) | $1,000 |
| Exhibitors Game – there will be no exhibitors / passport game this year | |
| Exclusive Lunch Sponsorship; includes signage, designation in program, and logo tent card on each lunch table | $2,500 (four available – one each day) |
| Exhibitors Reception or Wednesday Night Reception (TBD); includes identification of sponsorship in conference program and signage during reception | $5,000 |
| Members and Committers Reception (Monday night); reception for Eclipse open source committers and representatives from Eclipse member companies | $2,500 (or $4,000 paired with EclipseCon Idol and Awards Ceremony) |
| Pre- or post-show mailing (mail or e-mail) to opt-in conference attendees | $2,000, plus cost of third-party bonded mail service |
| EclipseCon Exercise Event; now an annual tradition, our committers have organized a morning fitness activity to kick start each morning of the conference – includes designation in the program and on the conference website as the sponsor | $1,500 plus logoware for participants (T-shirts, hats, etc), approximately 50 units |
The following add-ons are available to Gold Sponsors only through January 1, 2011. After that, any conference sponsor may reserve!
| Sponsorship | Price |
|---|---|
| Lanyard Sponsorship; designation in conference program as lanyard sponsor and your organization logo in single color on lanyard | $5,000 (one available) |
| Twitter Vision Sponsor; designation in conference program as Twitter Vision sponsor, your logo and company promoted on Twitter Vision feed to be displayed in prominent location, and tweets from Foundation staff during conference acknowledging sponsorship | $5,000 (one available) |
| USB Key Sponsor; logo on one side of USB key (EclipseCon logo on the other side) and designation in program as USB key sponsor | cost of USB production and distribution – contact us for details (one available) |
| Speaker Feedback Sponsor – EclipseCon attendees will be given an option to quickly provide feedback after every session they attend on a feedback card. Your logo and short text prominently displayed on the Speaker Feedback forms, and the right to use any collected email addresses. Session Feedback via web will be supported with live web results displayed at sponsor's booth. | $3,000 for sponsorship of voting cards. $3,000 for sponsorship of web feedback results and exclusive hosting of live results in your booth. $5,000 for both. Sponsor(s) must also provide promotional consideration (prizes). |
| EclipseCon Idol and Opening Night Awards Ceremony – this event is sure to become a classic as we engage in a series of "Ignite" style sessions critiqued by some of the more charismatic members of our community. The event will also involve the presentation of this year's Eclipse Community Award winners. | $2,500 (one available), or $4,000 when paired with Member and Committer Reception sponsorship |
| Hardware Sponsorship; negotiable benefits depending on size and type of hardware donation – contact us for details | (one available) |
Sponsor Pass Policy
We realize that every sponsor has different objectives and plans for EclipseCon and we strive to be as accommodating as possible. There are two kinds of passes available to sponsors:
- All Access Passes allow individuals to attend all sessions, keynotes, meals, receptions. and activities.
- Exhibits Only passes allow individuals to be present in the Exhibits Area, sponsored presentations, and receptions.
To maximize value to all attendees and exhibit staff, we encourage sponsors to give full conference passes to everyone attending from your organization. This allows staff to attend keynotes, have all meals, and get into sessions relevant to their areas of expertise.
Each bundle includes includes a number of All Access passes and $500 coupons or free Exhibits Only passes. The $500 coupons can be used towards regularly priced All Access passes. They cannot be combined together, or with speaker discounts, other coupons, member, alumni, or other discounts. You may wonder why we treat a $500 coupon on par with an Exhibits Only pass priced at $150. The reason is that Exhibits Only passes are actually priced below our cost. We offer Exhibits Only passes as a convenience for the few sponsors that need them, but at a hit to the conference bottom line. Moreover, all members and committers receive a $250 discount, so this $500 sponsor discount is essentially an additional $250 discount (or approximately 20% below the member discount).
Speaking Slot Details
Speaking slots will be included in the official conference schedule (deadline for guaranteed inclusion in the printed program is January 31, 2011). Speaking slots can be combined for longer sesssions and the following are some ideas for sponsors with multiple slots:
- schedule short or long talks in synch with regular conference program
- schedule multi-hour hands-on tutorials
- schedule demos of your products
- host a "meet the team" social reception with coffee service
- sponsor a presentation presented by an open source project
- or do all of the above!
More about Presentation Rooms
- Room sizes vary from 528 to 936 square feet and are scheduled first-come, first-served.
- A premium 2,500+ square foot room (Cypress Room) is available first-come, first-served to Gold Sponsors choosing the "Classic" or "Speaker" bundle. Sponsors would apply all their allocated speaking slots in exchange for use of the Cypress Room all day.
- All rooms are set half-theater and half-classroom style; projector and screen are included.
- Gold Sponsors only:
- All catering (F&B) and any additional AV setup are available for a fee paid directly to the hotel
- Room may be reset during day for a small fee paid directly to the hotel, subject to timing and availability
- Room can be used for a BoF/reception in the evening
- All staff working in your booth and/or presentation room must be registered with the conference. This means they must be using one of the free passes that come with your package, have paid for their pass using one of the discount coupons, have paid regular price for their pass, or have otherwise secured a pass as a speaker in the general program as chosen by the program committee.
- To minimize overlap in the presentation rooms:
- Maximum of three Gold Sponsors per day on Monday, Tuesday, Wednesday, Thursday – first-come, first-served!
- Bronze and Silver speaking slots will be allocated based on availability, with the goal of minimizing overlap in the conference program; first-come, first-served