EclipseCon and the Environment
EclipseCon has been a champion of the environment since its inception. Each year conference
organizers strive to minimize environmental impacts by maximizing green meeting practices.
Since 2005 we have tracked our environmental practices using the MeetGreen® Calculator, which
measures leadership level green meeting practices that exceed industry and government guidelines.
The chart below shows how EclipseCon's environmental practices have improved each year in each category.
Note: Because EclipseCon does not currently provide a carbon-offset program, the transportation score is lower
than other categories due to heavy air travel by participants.
At EclipseCon 2008 we are working to:
Choose greener cities and venues
- Asked the destination's convention and visitor bureau to recommend venues and suppliers with
environmental practices and included environmental criteria in our request for proposals
for the convention center and hotels.
- Asked what infrastructure was available in the city including the availability of local
recycling and good public transit connections.
- Included clauses in the contract with venues and suppliers stating their commitment to comply
with the EclipseCon's environmental requests.
Give you a greener place to rest your head
- Requested hotels provide and implement a recycling program including cardboard, paper, metal,
plastic, and glass.
- Requested hotel staff to conserve energy by shutting blinds/curtains, turning off lights, and
turning down heat/air conditioning when rooms are vacant.
- Requested the hotel to provide a towel and sheet reuse program.
- Requested hotels to donate leftover and unused amenities and not replace them unless empty.
Feed you a healthy, tasty, sustainable menu
- Required a percentage of locally grown, organic food and products be served.
- Offered vegetarian options with one meal being completely vegetarian.
- Donated leftover food to a local food bank.
- Asked about the caterer's environmental strategies for purchasing.
- Use china and cutlery service for all meal functions (no disposables, no Styrofoam).
- Water stations provided instead of individual bottled water.
- Require paper napkins to be made of post-consumer recycled paper.
- Serve condiments in bulk containers (i.e. sugar, milk, etc).
Reduce, reuse and recycle while we re-think how we meet
- Required exhibit pedestals be reusable.
- Offer an online exhibitor kit.
- Asked exhibitors to donate any leftover materials or giveaway items.
- Asked exhibitors to minimize use of collateral materials.
- Used the web and email to promote the event and offer online registration.
- Developed an on-line submission system.
- Provided presentations electronically.
- Minimized the size of the printed program which is printed on 100% post-consumer recycled paper.
- Used name badge holders made from recycled plastic and collect them for reuse
- Printed signage without the date, enabling us to re-use 90% of all signs!